Catholic Health Initiatives Executive Assistant - Medical Staff Services - Mercy Medical Center FT (Days) in DES MOINES, Iowa

Executive Assistant - Medical Staff Services - Mercy Medical Center FT (Days)

Description

GENERAL SUMMARY :

This position provides executive administrative support to one or more vice presidents/senior vice presidents by assisting with functions on behalf of the executive(s) and coordinating executive communications.

ESSENTIAL FUNCTIONS :

  • Answers and screens telephone calls and provides information on behalf of the executive(s); answers questions about assigned area(s).

  • In absence of executive(s), effectively uses available resources to make minor administrative decisions. Prioritizes communications and correspondence for executive(s).

  • Processes incoming and outgoing mail and materials; takes initiative to answer mail and/or requests, as appropriate.

  • Anticipates executive’s needs and is proactive in meeting those needs.

  • Creates presentations, communications and other professional documents under the direction and guidance of the executive(s).

  • Independently composes and prepares letters, reports, meeting materials and memoranda in a professional format.

  • Takes and transcribes dictation of letters, memoranda, articles, standards, and other material.

  • Manages and coordinates executive(s) schedules and meetings.

  • Makes necessary arrangements for administrative meetings and attends and takes minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; completes follow-up on actions taken at meetings.

  • Makes all travel arrangements and plans for executive(s)

  • Maintains accurate specific and general files and records, including legal and confidential files.

  • Shows initiative and flexibility in carrying out day-to-day responsibilities to executive(s) and the organization.

Qualifications

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED :

  • High school diploma.

  • Three to five years administrative secretary/administrative assistant experience.

  • Proficiency in using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases is required.

  • Good knowledge and demonstration of professional office practices.

Additional Responsibilities:

  • Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times

  • Adheres to and exhibits our core values: Reverence: Having a profound spirit of awe and respect for all creation, shaping relationships to self, to one another and to God and acknowledging that we hold in trust all that has been given to us. Integrity: Moral wholeness, soundness, uprightness, honesty and sincerity as a basis of trustworthiness. Compassion: Feeling with others, being one with others in their sorrows and joys, rooted in the sense of solidarity as members of the human community. Excellence: Outstanding achievement, merit, virtue; continually surpassing standards to achieve/maintain quality.

  • Maintains confidentiality and protects sensitive data at all times

  • Adheres to organizational and department specific safety standards and guidelines

  • Works collaboratively and supports efforts of team members

  • Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community

Catholic Health Initiatives and its organizations are Equal Opportunity Employer

Job Administrative and Clerical

Primary Location IOWA-DES MOINES-MERCY MEDICAL CENTER

Daily Schedule Days

Scheduled Hours per 2-week Pay Period 80

Weekends Required None

Req ID: 2017-R0115792