Catholic Health Initiatives Senior Administrative Assistant in ENGLEWOOD, Colorado

Senior Administrative Assistant

Description

Job Summary

Provides mid-level administrative support services to assigned group of leaders and/or department(s). Completes assigned tasks and follows set procedures with some independent coordination of administrative projects. Reports to a department leader at the manager, director, vice president or senior vice president level. The majority of time is spent in Key Responsibility Group 3 on the ASG Job Summary Matrix. This position is assigned to provide direct administrative support for a group of leaders and/or department(s). Indirect support may be provided for others based on departmental business need.

Job Duties

  • Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating and organizing; may delegate or outsource these functions to others if resources are available

  • Performs prescribed calendaring functions on behalf of leader(s) independently

  • Creates and edits documents, spreadsheets, presentations and department organizational charts

  • Coordinates travel arrangements for leaders supported utilizing standard processes and resources

  • Runs and distributes standard reports; may complete some additional formatting and/or analysis

  • Follows procedures and maintains procedural documentation

  • Prepares for and supports meetings including scheduling and preparing appropriate meeting space, ordering catering, providing hospitality services to guests and assisting with materials, presentations, technology and other resources as requested and directed

  • Some independent planning and coordination of large meetings; may have oversight for specific tasks or projects associated with conferences

  • Records and distributes meeting minutes as requested

  • With direction, drafts, edits and distributes internal and external communications; proofreads leader communications before distribution

  • Administers distribution lists

  • Administers collaboration communities on Inside CHI

  • Prepares surveys based on content provided by leaders and organizes survey reports for review and distribution

  • Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval

  • Collects and compiles data in preparation for budget process

  • Processes and files department contracts and agreements

  • May assist with editing timekeeping records

  • Coordinates administrative projects as assigned

  • May participate in CHI committees on a volunteer basis or as requested (volunteer assignments must be approved by supervisor in advance)

Qualifications

Education

Associate’s Degree (Two-year degree)

Experience

· Four years of administrative experience

  • Able to perform intermediate functions using Microsoft Word, Excel, PowerPoint and Outlook

  • Able to navigate Internet

  • Able to apply concepts of basic mathematics (i.e. calculate quantities and dollar amounts) when needed

Job Administrative and Clerical

Primary Location COLORADO-ENGLEWOOD-DENVER MERIDIAN NORTH

Daily Schedule 1

Scheduled Hours per 2-week Pay Period 80

Weekends Required None

Req ID: 2017-R0127515