Catholic Health Initiatives Scheduler-Surgery Coordinator Full time Days in TACOMA, Washington

Scheduler-Surgery Coordinator Full time Days


CHI Franciscan Health has exciting and rewarding careers with competitive salaries and benefits. We are a family of hospitals, health care services, and medical providers delivering compassionate care to people throughout the South Puget Sound. We are part of Catholic Health Initiatives, one of the largest not-for-profit health care systems in the country.

Our mission is to deliver high quality care that meets our patients' medical needs while providing emotional and spiritual support to patients and their families. We believe this three-part approach — physical, emotional, and spiritual — is essential to healing the whole person. Come join our team!

Job Summary:

Schedules surgery cases and procedures for multiple facilities in a computerized scheduling system to ensure smooth patient flow to, through and from the Operating Room in accordance with all processes, procedures and guidelines. Work includes: 1) scheduling and maintaining physician block time, and block time releases, 2) assigning and re-allocating block time for elective, urgent or emergent surgeries, procedures, 3) arranging for appropriate equipment/tools for the scheduled case, 4) verifying and reviewing physician privilege status prior to scheduling, 5) communicating with medical staff office to maintain log of current privilege status, and 6) acquiring and maintaining physician preference information and staff roster.

Incumbents are also accountable for utilizing critical thinking skills to provide optimal utilization of surgical scheduling, identifying and resolving scheduling problems, setting priorities and maintaining highly confidential information requiring knowledge of medical terminology, strong attention to detail, organizational, and communication skills.

Essential Duties

Coordinates and schedules appointments for surgery cases as ordered by the surgeon at requested location in accordance with scheduling policy and with attention to block schedule parameters and restrictions.

Reviews completed schedules daily to improve flow of OR schedule.

Monitors surgical service block utilization.

Collects and prepares reports on surgical service statistics, as requested.

Additional Responsibilities:

Adheres to and exhibits our Core Values of Reverence, Integrity, Compassion and Excellence.



A minimum of six months secretarial/clerical work experience in a medical setting (within the last five years preferred) that demonstrates attainment of the requisite job knowledge skills/abilities. Completion of a recognized unit secretary program or coursework in a related field is desirable.



Job Administrative and Clerical


Daily Schedule 830a-500p

Scheduled Hours per 2-week Pay Period 80

Weekends Required None

Req ID: 2017-R0116121