Catholic Health Initiatives Mercy College - Administrative Assistant-Academic Affairs in DES MOINES, Iowa

Mercy College - Administrative Assistant-Academic Affairs

Description

Mercy College of Health Sciences has an opening for Administrative Assistant reporting to the Vice President of Academic Affairs/Provost (VPAA). In the position, you will:

  • Design presentations using Power Point, Prezi and other interactive slide presentations.

  • Provide administrative support to the VPAA/Provost committees including the Provost Council, Provost/Dean’s meeting, College Senate meetings by taking and preparing meeting minutes, facilitating action items, and following-up with key stakeholders. Maintains and communicates up-to-date committee rosters, archives and related files for Academic Affairs office.

  • Assist with special projects by conducting research, developing content, plan updates, maintenance or modification of project plan documentation, preparation and distribution of project status reports and maintain confidential files

  • Assist with gathering information and distribution various reports including enrollment projections, enrollment outcomes, student progression letters, retention and graduation data.

  • Provide support for the VPAA/Provost including answering phones, reviewing e-mails, typing correspondence, scheduling meetings, taking minutes, making travel arrangements and filing.

  • Build and sustain strong relationships and collaborations throughout the College and the broader community.

  • In absence of the VPAA/Provost, effectively use available resources to make minor decisions in handling and referring to appropriate administrative staff those matters requiring the VPAA/Provost’s approval.

  • Assists with President’s Office activities as needed.

Qualifications

Ideal candidates will possess:

  • Bachelor’s degree in business or related field and/or equivalent training and/or experience.

  • A minimum of 2 years’ experience in providing management level support.

  • Strong organizational and project management skills; ability to manage multiple projects simultaneously; keen attention to detail and accuracy.

  • Demonstrated experience providing support for multiple individuals.

  • Demonstrated experience Microsoft Software including word processing, spreadsheet, database, and presentation software.

  • Demonstrated ability to prioritize, multi-task, and attention to detail.

  • Strong oral, written and interpersonal skills to effectively communicate and interact with all levels, including members of the Board of Directors. Demonstrated skills in judgment and decision making. Ability to be able to handle high level, confidential matters with sensitivity, discretion and diplomacy.

  • Experience providing support in a higher education environment preferred.

  • Experience with a student information system preferred.

This is an exciting opportunity to assist in the support of future health care providers.

It is Mercy College of Health Sciences’ policy to conduct all academic programs and business activities in a manner that is free from unlawful discrimination and to provide equal opportunity for and equal treatment of students and employees regardless of race, color, age, ethnicity, religion/creed, national origin, pregnancy, sexual orientation, gender, gender identity, genetic information, sex, marital status, disability or status as a U. S. veteran or any other factor protected by law. Inquiries regarding nondiscrimination policies may be directed to the Vice President, Enrollment Management and Student Affairs or the Human Resources’ Business Partner at 515.643.3180, 928 6 th Avenue, Des Moines, Iowa 50309, mchshr@mercydesmoines.org .

Job Professional Non-Clinical

Primary Location IOWA-DES MOINES-MERCY COLLEGE OF HLTH SCIENCE

Daily Schedule varies

Scheduled Hours per 2-week Pay Period 80

Weekends Required Occasional

Req ID: 2018-R0158267